Profile Settings
Your profile is how the rest of your team sees you in FanDesk. It also controls your personal preferences like timezone and language.
Accessing Profile Settings
- Click your avatar in the bottom-left sidebar
- Select Settings
- You are taken to the Profile settings page
Or navigate directly via Settings > Profile.
Profile Information
Basic Information
| Field | Description |
|---|---|
| Name | Your display name shown throughout FanDesk (in messages, tasks, pages, and the People directory) |
| Your login email address. May be read-only depending on your authentication method (Google Sign-In) | |
| Title | Your job title — visible in the People directory and on your profile card |
| Department | Your team or department — used for filtering in the People directory |
Contact Information
| Field | Description |
|---|---|
| Phone | Your work phone number — visible to teammates in your profile |
| WhatsApp number for integrations that support it |
Profile Picture
Your avatar appears everywhere your name does: chat messages, task assignee fields, comments, People directory, and status indicators.
To update your profile picture:
- Click your current avatar in Settings > Profile
- Click Upload Photo
- Select a JPG, PNG, or GIF (max 5MB)
- Crop or adjust as needed
- Click Save
If you signed in with Google, your Google profile photo is used by default.
Status
Your status lets teammates know whether you are available.
Setting Your Status
- Click the status dropdown in Settings, or click your avatar anywhere in the sidebar
- Choose from:
| Status | Indicator | Meaning |
|---|---|---|
| Online | Green dot | Active and available |
| Away | Yellow dot | Stepped away briefly |
| Do Not Disturb | Red dot | Notifications silenced — do not interrupt |
| Offline | Gray dot | Appear offline to teammates |
Your status also changes automatically:
- You go Away after 10 minutes of inactivity
- You return to Online when you come back to the app
Status Message
Add context to your status so teammates know more:
- Click Set status message
- Type your message (e.g., "In meetings until 3pm", "Deep work — will respond later")
- Optionally add an emoji for visual flair
- Set an Expiry — the message clears automatically (options: 30 minutes, 1 hour, 4 hours, today, this week, or custom date)
Timezone
Your timezone affects:
- When your daily digest email arrives
- How calendar events display
- Message timestamps in Chat
- Quiet hours for notifications
To change your timezone:
- Find the Timezone dropdown
- Search or scroll to select your timezone
- 80+ timezones available
- Save changes
Language
FanDesk is currently available in English. Additional languages are in development.
Active Hours
Active hours define your working day. They affect:
- The timing of your daily digest email
- When quiet hours begin and end
- How availability is inferred
Default: 9:00 AM — 6:00 PM in your timezone.
To change:
- Go to Settings > Profile
- Find Active Hours
- Set your work start and end times
- Save
Account Security
From the Profile settings page, you can also:
- Change your password (if using password-based login)
- Manage connected Google accounts
- Generate API keys (for MCP integration)
- Review active sessions and log out of other devices
Next: Learn about notification preferences in Notification Preferences.
Need help? Contact us at hello@fandesk.ai