Events & Meetings

Everything you need to create, manage, and collaborate on calendar events in FanDesk — from quick one-click events to recurring team meetings with video, RSVPs, and Pulse integration.

Creating Events

Quick Create

Click directly on any date or time slot in the calendar:

1. A mini creation form appears inline
2. Type the event title
3. Press Enter to create a basic 30-minute event
4. Click More Options to open the full form

Full Event Form

Click + New Event for all options:

Adding Attendees

1. In the event form, go to Attendees
2. Type a name (autocomplete from your FanDesk team and contacts) or type any email address
3. Press Enter to add each attendee
4. Add as many attendees as needed

RSVP Tracking

RSVP status syncs with Google Calendar — responses made in Google Calendar appear in FanDesk and vice versa.

External Guests

Add any email address as an attendee, even if they are not a FanDesk user. They receive a standard calendar invite via email with full RSVP options.

Video Meetings

Google Meet

1. In the event form, check Add Google Meet
2. A Meet link is generated and embedded in the event
3. All attendees see the link in their calendar invite and in FanDesk
4. Click the link at meeting time to join

Pulse (FanDesk Native Video)

1. Check Pulse Meeting instead of Google Meet
2. A Pulse link is created — attendees join inside FanDesk
3. Full Pulse features available: recording, live transcription (99 languages), AI summaries, participant management
4. After the meeting, transcript and summary are automatically linked to the event

Manual Video Link

Paste any video conference link (Zoom, Teams, Webex, etc.) in the Location field. FanDesk recognizes common video links and makes them one-click accessible.

Recurring Events

Create events that repeat on a fixed schedule:

1. In the event form, click Repeat
2. Choose frequency:
   • Daily — Every day (or every N days)
   • Weekly — Every week on specified days
   • Monthly — Same date each month, or same weekday (e.g., "Third Thursday")
   • Yearly — Annual events
3. Set an end condition:
   • Never — Repeats indefinitely
   • After N occurrences — Stops after a set number
   • On date — Stops after a specific date

Editing Recurring Events

When you edit a recurring event, choose the scope:

Deletions follow the same scope options.

Event Notifications

Configure reminders to fire before an event:

Add multiple reminders per event for important meetings.

All-Day Events

For events without a specific time:

1. Toggle All Day in the event form
2. The event spans the entire day
3. Appears at the top of the calendar in Day and Week views
4. Multiple all-day events stack vertically

Good for: holidays, out-of-office, conference days, deadlines.

Importing from Email

When an email contains meeting information or a calendar invite:

1. Open the email
2. Click Create Event from Email (keyboard shortcut: M)
3. The event form pre-fills with the email subject and sender as attendee
4. Set date, time, and description, then click Create

Event Colors

Events are color-coded automatically by source:

Individual calendars within Google Calendar retain their Google-assigned colors.

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